The SOP outlines requirements for planning, registering, and hosting fraternity and sorority social events to ensure safety, risk management, and policy compliance.

Event registration is required if any of the following apply:

• Alcohol is present or served
• 51% or more of chapter members are required to attend an off-site event
• The event is hosted on chapter property or off-site with unaffiliated guests
• The event is held on campus and requires university grounds crew support
• Attendance is mandatory for new members or aspirants (excluding routine on-site education)
• Travel extends beyond the Capital District (Troy/Albany, NY)

These criteria reflect updated SOP requirements effective Fall 2025, which expand registration beyond alcohol-related events.

If anticipated attendance is 75% or more of chapter membership, registration is strongly recommended. When in doubt, consult your Chapter Coach.

Consult your Chapter Coach for:

• Events with alcohol
• Large events on chapter property involving unaffiliated guests

Other events require less documentation, and the form adjusts automatically.

Yes, with an approved alcohol exemption. Requirements include national organization approval and a live-in advisor. Alumni—not undergraduates—must manage this process.

Alumni boards or house corporations must:

• Submit event details
• Complete an EHS review
• Provide written national approval (if required)
• Final approval is issued by the Chapter Coach

Chapters without two trained representatives may not host events with alcohol until training is completed. Contact your Chapter Coach to schedule a make-up session.

Submit event details through the Social Event Application to ensure compliance with policy and safety standards.